Research Award FAQ

How does the awards entry system work?

Our awards entry system allows you to draft, edit, submit and monitor the status of your entries. You can log into the system and edit your entries as many times as necessary. Once applications are submitted, they can no longer be edited.

Be sure to click submit before the deadline. After the deadline, the awards entry system will be closed to new submissions.

What will I need for the awards entry system?

• Contact information for the entrant and any co-contributors.
• Basic citation information (i.e., when and where it was published).
• Names of any organizations providing financial support.
• Summaries of the entry's relevance.
• A static URL for each post (to remain active until after the awards ceremony).
• Contributor biographies – a short paragraph for each author is sufficient.

Please contact Mikayla Thompson at mthompson@nihcm.org if you are unable to submit any required documents.

Who is the submitter?

The submitter is the person completing the form via the online entry system. Typically the submitter is also the entrant. Occasionally the submitter is a research or administrative assistant who has been asked to submit the work on the entrant’s behalf.

How is the submitter information used?

After the submission is received, NIHCM will interact with this individual if there are any questions about the submission (such as incomplete information or illegible .pdf documents).

Who is the entrant?

You must choose a single entrant who is typically the lead author but may also be a co-author. The entrant must be authorized to enter the work on behalf of all authors.

How is the entrant information used?

The entrant on a finalist paper may be asked to verify the citation of the entry for our finalist list and to provide short biographical summaries for all co-authors. The entrant on the winning entry will determine how the prize money is distributed.

What are the best practices for uploading documents?

Online Entry Form Requirements:

• Contributor biographies may be included via .pdf:

• Do not secure or password-protect the .pdf in any way.
• The .pdf extension must use lowercase letters for our system to accept it.
• Use only letters to define the name of the document (our system will not accept special characters such as & ' % #).
• We recommend using Microsoft Word or Adobe Acrobat to create the .pdf. (Using a program such as Quark, Photoshop, or InDesign to create the .pdf may cause compatibility issues.)
• Use a unique file name for each .pdf uploaded.

General Guidelines for Upload Files

• Use a unique file name for each .pdf uploaded.
• Use short but specific file names.
• It is not necessary to provide the full article title or entrant name in the .pdf file name. Instead, try to identify the piece specifically, e.g., by journal abbreviaton and date of publication or by topic keywords.
• Name your .pdf before uploading as it cannot be changed after uploading.

How many entries may an entrant submit?

For the Research Award, we will accept no more than three (3) entries per entrant. An entrant may be listed on additional applications as a co-author or co-contributor.

What happens after an entry is submitted?

After you submit an entry, you will see the entry status on your Submission Dashboard change from "Draft" to "Submitted." You will also receive a confirmation email stating that the entry has been submitted. (The confirmation email will be sent to the entrant's email address.)

Once the application is submitted, you will no longer be able to edit your application. Please contact Mikayla Thompson at mthompson@nihcm.org if you have any questions or concerns.

Is there an entry fee?

No, there is no fee to enter the awards competition.