Transforming Health Care Through Evidence and Collaboration
Transforming Health Care Through Evidence and Collaboration

Digital Media Award FAQs

Please contact NIHCM if you have entry-specific questions or technical problems when using the online entry system. We can be reached from 9:00 AM to 5:00 PM ET.

How does the awards entry system work?

Our awards entry system allows you to draft, edit, submit and monitor the status of your entries. You can log into the system and edit your entries as many times as necessary. Just be sure to click submit before the deadline. After the deadline the awards entry system will be closed to new submissions.

What will I need for the awards entry system?

  • contact information for the entrant and any co-contributors
  • basic citation information (i.e., when and where it was published)
  • names of any organizations providing financial support
  • brief summaries of the entry's relevance, influence and unique attributes of digital media
  • a static URL for each post (to remain active until after the awards ceremony)
  • contributor biographies – a short paragraph for each author is sufficient

Who is the entrant?

The entrant is the primary author and main contact for the entry. You must choose a single entrant, but you may credit co-authors as contributors. If the entry is chosen as a finalist, the entrant will be notified. The entrant must be authorized to enter the work on behalf of the publication and any co-authors.

How is the entrant information used?

The entrant may be asked to verify the citation of the entry for our finalist list. The entrant on a winning entry will determine how the prize is distributed.

Who is a co-contributor?

Any co-authors should be listed as co-contributors. It is common for there to be no co-contributors.

You can list up to four additional co-contributors in the entry form. If you need to include more than four co-contributors, please contact NIHCM.

How is co-contributor information used?

Contributors to an entry will be informed via email if the entry is chosen as a finalist. They will also be acknowledged in the finalist list and invited to our awards dinner.

What are the best practices for uploading biographies?

Contributor biographies may be included via link or .pdf:

  • Do not secure or password protect the .pdf in any way.
  • The .pdf extension must use lower case letters for our system to accept it.
  • Use only letters to define the name of the document (our system will not accept special characters such as & ' % #).
  • We recommend using Microsoft Word or Adobe Acrobat to create the .pdf. (Using a program such as Quark, Photoshop or InDesign to create the .pdf may cause compatibility issues.)
  • Use a unique file name for each .pdf uploaded.

What constitutes an entry?

An entry can be a single post. It can also be a series of posts as long as the posts are

  • linked by topic,
  • written by the same author or by a collaborative team of authors, and
  • published on the same website.

Each entry should include no more than four posts, which may be a sample of a more extensive published series. The judges may review additional posts at their discretion.

How many entries may an individual submit?

For the Digital Media Award, we will accept no more than two (2) entries per entrant.

What happens after an entry is submitted?

After you submit an entry, you will see the entry status on your Submission Dashboard change from "Draft" to "Submitted." You will also receive a confirmation email stating that the entry has been submitted. (The confirmation email will be sent to the entrant's email address.)

If you submit a draft in error or find that you need to revise an entry after it has been submitted, please contact NIHCM at 202-296-4426 or This email address is being protected from spambots. You need JavaScript enabled to view it. as soon as possible.

NIHCM staff will review your submission to ensure that the necessary parts are present. If anything is amiss, the status of the entry on your Submission Dashboard will change to "Under Review," and someone from NIHCM will contact you to resolve the issue.

If the entry is complete, the dashboard status will change to "Accepted," and then it's on to judging.

The judges select finalists by mid March and all entrants will be notified of the finalist decision shortly thereafter. The winners will be selected by our judges in April and announced publicly at our annual awards dinner.

Is there an entry fee?

No, there is no fee to enter the awards competition.